Separate the applicant’s identity, the official payment record and the employer’s reimbursement agreement.
Avoid a misleading receipt trail
Keep each record in its actual name and describe who paid what. A promised reimbursement is not an official receipt, and a receipt is not immigration approval. Use current official instructions for the named people rather than transferring identifiers between employees.
Each principal builds a complete personal set — identity and civil documents, evidence of the specified benefit and eligibility, and whatever the USCIS instructions request — and signs their own filing. The official source for every statement made about eligibility, cost and timing; exactly what services the fee covers; what happens to any payment if the applicant withdraws or is refused; and whether the intermediary is authorized to represent applicants. Identity and relationship documents for each person, evidence supporting the EB-1 or EB-2 category, proof of the source of the gift funds, and a dated copy of the official terms the family relied on. Documents go through the official portal following the instructions issued after the application and fee, so prepare files to the stated format and treat any request to email them to an individual as something to verify first.